RS Renewables Ltd – Candidate Privacy Notice

Last updated: September 2026

1. Who We Are

RS Renewables Limited provides recruitment and workforce support within the renewable energy, offshore, onshore and associated industries.

RS Renewables Ltd is responsible for the personal information that we collect and process through our candidate registration and recruitment activities.

If you have any questions about this privacy notice or how we use your personal information, please contact:

RS Renewables Limited
Email: [email protected]

2. Information We Collect

When you register with RS Renewables Limited, we may collect information including:

  • Your name and contact details
  • Current job title, trade and employment history
  • CV and employment information
  • Qualifications, certificates and training records
  • Years of industry experience
  • Skills and sectors of experience
  • Current location and preferred work locations
  • Availability and notice period
  • Employment or engagement preferences
  • Salary or day-rate expectations
  • Right-to-work information
  • Driving licence and transport information
  • Offshore and industry certification information
  • Relevant offshore medical status and expiry information
  • Any other information you voluntarily provide as part of your candidate registration

We ask candidates not to provide information that is unnecessary for recruitment purposes.

3. Why We Use Your Information

We may use your personal information to:

  • Register you as a candidate with RS Renewables Limited
  • Assess your skills, qualifications and suitability for opportunities
  • Match you with suitable vacancies, contracts and projects
  • Contact you about current and future opportunities
  • Verify relevant qualifications, certifications and experience
  • Manage recruitment and mobilisation processes
  • Introduce you to prospective employers or clients where appropriate
  • Maintain records relating to our recruitment activities
  • Meet applicable legal, regulatory and compliance obligations

4. Our Lawful Basis

Depending upon the circumstances, RS Renewables Limited may process candidate information where it is necessary to take steps at your request before entering into a contract, to pursue legitimate recruitment and business interests, to comply with legal obligations, or where another lawful basis applies.

Where information constitutes special-category personal data, including certain health information, RS Renewables Limited will only process it where an appropriate additional condition under UK data-protection law applies.

5. Sharing Your Information

We may share relevant candidate information with prospective clients, employers or project partners where this is necessary to consider you for a suitable opportunity.

We will only share information that is reasonably necessary for the recruitment or engagement process.

We may also use trusted service providers that process information on our behalf, such as website, hosting, email, IT or recruitment-system providers.

We do not sell candidate personal information.

6. Your CV and Certificates

Documents uploaded through our candidate registration form may be retained as part of your candidate record.

These may include your CV, qualifications, training certificates and other relevant recruitment documentation.

Please only upload documents relevant to your employment or potential engagement.

7. How Long We Keep Your Information

RS Renewables Limited reviews candidate CVs and recruitment records at least every 12 months to ensure the information remains accurate, relevant and necessary.

As offshore wind contracts commonly last 12 months, candidate information may be retained for future opportunities where there is a continuing legitimate recruitment purpose.

Information that is no longer required will be securely deleted, unless a longer retention period is necessary for legal, contractual or other lawful reasons.

Candidates may contact [email protected] to request a review, update or deletion of their personal information, subject to applicable data protection requirements.

8. Keeping Your Information Up To Date

Please tell us if your contact details, availability, qualifications, certifications or other relevant information change.

You may also ask us to update inaccurate or incomplete information held about you.

9. Your Data Protection Rights

Depending on the circumstances, UK data-protection law may give you rights including the right to:

  • Request access to your personal information
  • Request correction of inaccurate information
  • Request deletion of your information
  • Request restriction of processing
  • Object to certain processing
  • Request transfer of information where applicable
  • Withdraw consent where processing is based upon consent

Not every right applies in every circumstance.

10. International Transfers

Some recruitment opportunities may involve organisations or projects outside the United Kingdom.

Where personal information is transferred internationally, RS Renewables Limited will take appropriate steps to ensure that the transfer complies with applicable UK data-protection requirements.

11. Security

RS Renewables Limited takes appropriate organisational and technical measures to protect candidate information against unauthorised access, loss, alteration or disclosure.

Access to candidate information is restricted to those who reasonably require it for recruitment, administration, compliance or related business purposes.

12. Complaints

If you have concerns about how RS Renewables Ltd handles your personal information, please contact us first so that we can investigate the matter.

You also have the right to raise a complaint with the Information Commissioner’s Office (ICO), the UK’s data-protection regulator.

Information Commissioner’s Office

13. Changes To This Notice

We may update this Candidate Privacy Notice when our recruitment processes, systems or legal requirements change.

The latest version will be published on the RS Renewables Limited website.